Jan 262013
 

My motto is, “If you don’t make a difference, you don’t matter.”

Business competitiveness is all about making a difference. So key questions in strategy are: “What is our difference?” “Why does it matter?” and “How will we deliver?”

Any firm wanting to be successful has to be able to do some thing exceptionally well. Innovation, for example. Or operating across borders. Or recruiting and managing people with rare skills. Or developing alliances, design, manufacturing, marketing, service—or any of the many other activities that add up to the production of value.

That thing must set the firm apart from competitors and offer unique value to customers especially, but also to various other stakeholders. It must be durable and defendable. And most importantly, it must have “multiplier potential” so that excelling in it today will enable delivery of further value in the future.

Experts on business have been telling us this for ages, using terms like “core competence” or “core capabilities.” Most executives understand it well and will swear they’re driven by it—though in most companies there’s a surprising lack of focus on actually making a difference. Rather, it’s one of those taken-for-granted notions that hovers in the background but is not the central and explicit issue in every conversation or decision. I’ve sat in countless management discussions where no one mentions it at all.

What’s even more of a surprise is that strategy itself isn’t seen as a capability worthy of special focus or mastery. Almost everyone agrees it’s important and knows you have to have one, so you have to “do it.” But get it out of the way, and you can get on with making and selling stuff and making a profit.

Why do I say this? Here are some reasons, gleaned from my own 25-plus years of consulting as well as lots of research by others:

1. Just about every manager you talk to in any company—let alone across firms—has a different take on what strategy is about. They’re all over the place when it comes to why it matters, what it should do, or how to make and execute it. They’ve all read strategy books and attended courses, but they’re unclear about why one approach to strategy works while another is less satisfactory. So ask six senior people about this and you’ll likely get six different opinions. Ask the same questions outside the C-suite, and you can expect blank looks.

2. Few companies have a consistent approach to strategy. They bounce from this concept to that, switching tools and techniques on a whim. They don’t have a “strategy language” that their people understand and that anchors their discussions. As a result, their strategic conversations are poorly framed and conducting them over time is ineffective. A process that should cut through complexity, clarify priorities, and focus resources and efforts has the unintended consequence of constantly adding confusion.

3. They chop and change consultants as if whom they work with doesn’t matter. (Why don’t they do the same with their auditors or lawyers?) They think that outsiders can add value to a strategy process, but are careless about choosing them, often leaving it to some low-level, uninformed person to call around or do a Google search for someone new. They’re not fussy about whether the latest “guru” is really a strategy expert—or a sales trainer or retired factory manager hungry for a new assignment. So the value of the advice they get is spotty, and they’re jerked this way and that by it.

4. They fail to look back and learn, and to use each strategy discussion as a building block for the next one. Amazingly, there’s evidence that only a few firms systematically review their strategies or keep building on them. They make one, get on with life… make a new one… get on with life… and so on. Equally amazing, they rarely review their approach to strategy, asking whether it’s the best they can do or needs to be changed, or debating how to improve it.

5. Strategy is seen as a parallel activity to “real work,” not as real work. And certainly not as the most important of all real work. It’s not woven into the everyday agenda. It isn’t seen as the over-arching issue in business, or as something that concerns literally every person in an organization. It’s a task that has to be dealt with. It gets the spotlight from time to time, and then only a privileged few people get involved with it.

Competing in the future will be quite unlike competing in the past. Things will be much, much tougher. Firms will have to be cleverer and quicker in dealing with the challenges they’ll face. Making strategy “on the fly” will be increasingly necessary. Strategy smarts will matter more and more.

So if there’s one deep competence companies need to develop, strategy is it. The ability to craft and conduct strategic conversation —to design and execute effective strategy—will be the skill that “makes the difference that matters.”

Nothing else—not financial wizardry, innovation, collaboration, “human capital” management, technology, or whatever—counts as much. For without strategy, nothing else will get companies the results they want. And the difference between good strategy and bad strategy will count as never before.

MAKING STRATEGY MATTER
  1. Make building the strongest possible strategy capability an explicit goal and a priority—”Topic #1″ in your company. And involve everyone.
  2. Taking into account your specific needs, choose one approach to strategy and stick to it. Communicate it widely and constantly within your organisation. 
  3. Use a few tools and learn to use them well. Keep checking that they’re working for you (but beware of dumping them too readily). 
  4. Develop a “strategy language” so people talk about things the same way. 
  5. If you need help, pick your advisors carefully. Make it clear to them that while you want their outsider’s views and expert knowledge, you aim to develop a consistent process and to develop the strategic IQ of your team. Make sure that what they’ll bring to the party will be additive and not blow holes in your approach or take you in a totally different direction.
  6. Constantly review with your team what new knowledge and insights about strategy they may have picked up, and rigorously debate whether or not to integrate them into your approach. If you really think they have merit, plug them in carefully.
  7. Always review your current strategy before moving on. It’s tempting to race forward, especially when you face new challenges, but that can hurt programmes and initiatives already in place.
  8. Practice! Practice! Practice! Create opportunities to talk strategy. Begin every strategy discussion with the intention that it will be a building block for the next one. Keep asking, “Why is this working for us?” “How can we do it better?”
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  •  26/01/2013
Jul 252012
 

No doubt about it: an outside expert can help you bring your strategic conversation to life, refocus your efforts, introduce useful concepts and fresh ways of thinking to your firm … and shift your strategy from good to great.

So surely if you’re going to take time out for this vital discussion with your top team—and spend whatever it takes—it’s worth getting the pivotal element right. In other words, your facilitator.

All too often, though, organizations leave this critical decision to last. They block time in their executives’ diaries and book flights, venues, meals, and even magicians and comedians … and only then wake up and think about a facilitator.

Result: while they want someone with an “outsider’s perspective” and experience—someone who can challenge, provoke, inform, and advise them—they all too often wind up with a mere “meeting manager.”

But that’s not all. They also give their facilitator too little time to prepare well—to learn about the company and its needs, think about the specific challenge and how it should be dealt with, and prepare any materials that may be necessary.

Choosing the right person to help you craft your strategy is a lot more important than choosing a venue, agreeing on tea-times, or deciding whether to include a round of golf. It’s a make-or-break decision that should be made early and with great care. The job is not for fad-merchants or amateurs. Don’t expect a motivational speaker to morph into a strategy guru, or a sales trainer to make the high-level inputs you need!

If you want real impact, be sure to get someone with 1) the ability to cut to the core of complex issues and identify the few drivers of your success, 2) in-depth understanding of the latest thinking on strategy design and implementation, leadership, and change management, 3) loads of experience with major organizations in virtually every sector, and—oh, yes—4) professional facilitation skill too!

IN OTHER WORDS, HIRE A HEAVYWEIGHT STRATEGIST WHO WILL PROVIDE REAL MEAT TO GET THE MOST OUT OF YOUR TEAM … NOT A LIGHTWEIGHT WHO MAY KEEP TIME AND TAKE NOTES BUT IS OUT OF HIS OR HER DEPTH WHEN IT COMES TO OFFERING INPUT OF ANY SUBSTANCE.

It may cost you more, but having a pro help you design and run your strategy workshop takes you a big step closer to getting the results you want.

What are your objectives for the meeting—i.e., what do you want to walk away with? What preparation is necessary? What should the process look like (presentations, discussions, frameworks, concepts, etc)? What should be on the agenda, and how should it flow? And most importantly, what comes next, when everyone is back at work?

Get this stuff wrong, and you’ll be sure to head down the wrong path. Get it right, and your time, effort, and money will be well spent. But make no mistake: this is where you need real competence.

And by the way, you may think you can facilitate your own meeting, but that’s seldom the best path. When you’re part of a team, it’s hard to stand outside of it; when you’ve been party to decisions and you’re involved in the politics of corporate life, you can’t easily be as objective as you should—and anyway, no one will believe you are.

So hire someone you can trust, brief them thoroughly—and early—and watch the meeting work!

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  •  25/07/2012
Jun 232012
 

No leader in their right mind would deliberately take their company on a suicide mission. No one would initiate projects, programmes or activities that would foul up their organization’s culture, operations or results. Or agree to major commitments that would be a deadweight on performance. Or assign valuable people to tasks they never should have been doing. Or waste their own time and energy confusing and demotivating their people. Or wear themselves out trying to drive an agenda that was full of flaws.

Or would they?

More often than they know it, executives are their own worst enemies. Their good intentions cause endless trouble for themselves and their firms. They create the very problems that they worry about. They pour resources down the drain and wonder why they never get the results they seek. And perhaps worst of all, they never discover just how well they might have done.

Here’s what I call The Performance Paradox: In trying to improve results, managers deliberately, systematically and at considerable cost apply measures that come back to bite them in the butt by hurting performance. 

If you think this is a hysterical rant with no foundation, think again. And look at how easily it happens—and why it’s so common.

Management’s cycle of self-destruction

Start with the fact that every leader wants to better yesterday’s results. Sales should go up. Costs and waste should fall. Productivity and quality should surpass previous levels. Innovation and improvement should take customer satisfaction to new heights and make it possible to capture new markets. Profits should rise.

Wanting all this, the first question is, “Why haven’t we got it?” So introspection and diagnosis begins. And inevitably—between comments about fickle customers, competitors playing foul, IT problems, a lack of resources and so on—answers like these pop up:

  • “Our strategy’s not working—we need a new vision, mission and values”
  • “Our culture is wrong, so we need to change it”
  • “There’s no teamwork—our people operate in silos”
  • “They’re disengaged”
  • “We have a skills shortage, so everything is up to the top team”

The second question is, “What should we do?” And the fixes seem obvious:

  • Get a new vision, mission and values (preferably through a companywide conversation)
  • Change the culture
  • Teach people change management and involve them in change management projects
  • Start some teambuilding
  • Become “customer-centric” by making speeches, running workshops for all staff and putting up some posters
  • Motivate the people—get a motivational speaker for the company conference, improve the canteen food, spruce up the place, set up coffee bars in open spaces, put happy faces on all screensavers, introduce “casual Fridays”
  • Have HR find a new performance management process
  • Make empowerment a way of life—spread the word about “servant leadership”, get an expert on “ubuntu” or offer some courses on personal branding and self-actualization

But are these the right fixes? Chances are, definitely not. The management field is abuzz with nonsense. Too many vendors peddle one-size-fits-all panaceas. Flaky fads and unproven “solutions” are a dime a dozen. There are more tools than can ever be understood or used—many of them utterly worthless. And for every one of them there’s sure to be a champion, all too eager to take charge of a budget, make work and build an empire.

Besides, what appears at first sight to be an obvious problem might not be where an intervention is needed.

Take culture, for example. What exactly might be meant by the sweeping statement, “We need to change the culture”? Is culture a proxy for lousy leadership, skills gaps, a toxic climate, a dysfunctional structure, uninspiring incentives, weak systems, inadequate performance reviews, poor communication or some other factor? And if one or more of these is the real problem, isn’t that where attention should be aimed?

Or take another favorite—team building—trotted out as the answer to almost all corporate ills. Is teamwork really a problem, and if so, why? Could it be that no one knows where “the hill” is, so they’re all picking their own? Do they understand the company’s priorities? Are roles and responsibilities clear, and do people know what to expect from others? Are the right people in the right jobs? Are there enough meetings, are they about the right things, do they include the right people and are they well managed?

Follow a poor diagnosis with inappropriate treatment—or treatment you don’t know how to apply—and it’s all downhill from there. In no time, you’re in a doom loop. The “solutions” that looked so smart either cause whatever problems might exist to become even more entrenched, or quickly lead to others. Suddenly, there’s a flurry of new activities all over the place and people are bogged down under their weight. Complexity increases, confusion mounts and frustration grows.

But hey—you’re busy, busy, busy! You’re being proactive! You’re taking action!

All of which costs money and distracts people from what they should be focused on. The same old problems keep coming up in meeting after meeting. And again and again, the same solutions are offered: work harder at the initiatives that aren’t working, or get another one … or a bunch more. Or make a video and some T-shirts to rally the troops and drive the message home. Or send some of the team to a course. Or … whatever.

So how do you avoid this cycle of self-destruction?

  1. Face reality. Get your diagnosis right. Separate facts from mere opinions. Be alert to how politics, agendas and emotions color things, and don’t let them get in the way or distort your views.
  2. Be especially wary of too quickly settling on the “vision, mission and values” issue, trying to change the culture, or teambuilding or “empowerment” projects.
  3. Don’t buy any initiative with a funny name. Avoid tools you don’t understand. Beware of hucksters selling quick-fixes, or wielding a hammer and treating everything as a nail.
  4. Take an inventory of projects already under way. What is essential (and why)? What’s showing progress? What’s not working, or simply lurking on someone’s desk? Stuff piles up. The old suffocates the new. You can’t do everything. So agree what you’ll stop doing to make way for what’s next. And chuck out whatever you can (which probably means more than you thought!) as fast as you can.
  5. Don’t launch anything new until you’re satisfied that what was on the agenda has been dealt with or no longer matters. When you do start something, be reasonably sure you can see it through to the end. Then, stick to what you set out to do. Don’t chop and change. Your people are watching. They’re cynical and skeptical.
  6. Agree on a very short to-do list with tight timelines and clarity about who will do what. Better to do a few things well than a lot badly. Better to act fast and learn quickly than to keep the wheels spinning while you plan for perfection.
  7. Clarify how you’ll communicate what’s going to happen next—and communicate like crazy.
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  •  23/06/2012
Jun 062012
 

The Bible tells us, “Where there is no vision, the people perish.” According to Steven Covey, one of the “seven habits of highly effective people” is to “begin with the end in mind.” Norman Vincent Peale, Tony Robbins, and countless other self-help gurus have pitched the message that if you focus enough on what you want, you’ll get it.

Obviously, this may or may not be true. But it’s a seductive idea, and since the mid-1980s, a chorus of academics, consultants, authors, motivational speakers, and business leaders have echoed the same theme. They assure us that the future will belong to companies that have a bold dream, a huge ambition, a stretch target, a strategic intent, a powerful purpose, a “BHAG” (“Big, Hairy, Audacious Goal”)—or, to use the commonest term, a vision.

At the same time, we’ve been told that visionary leadership is critical for success. So for a firm to be a winner, it needs a leader who has the foresight to sense where his industry is going and can figure out how to seize the juiciest bit of it. Who challenges convention and refuses to accept the status quo, abhors what others take for granted, sees possibilities where they see only problems, and has the courage to lay big bets and venture into unchartered territory.

This line of thought has become an article of faith in business. When a company does well, you can be sure the leader’s vision will be cited as a key reason. If things sour, the leader will be accused of lacking vision. No fix is worth considering if it doesn’t include work on a vision. Developing, reviewing, or tinkering with a corporate vision is normally the first step in a strategy process.

Often, when a CEO briefs me, he’ll say, “We need a new vision. We have to re-focus and re-energize the company.” What he’s looking for is a point of view about how to move forward: possibilities for product or service innovation, whether to get out of a mature business or into a new one, or whether to expand overseas, adopt a new technology, outsource work, restructure or re-brand his organization, or explore alliances. And he wants a set of words that will point his team in a new direction and fire up their spirit. (Clearly, he’s not sure of that vision himself.)

When I ask people lower down in a firm why it’s not performing, I know what to expect. “There’s no vision at the top,” they usually say. We don’t know where we’re going.” They couldn’t care less about a glitzy new vision statement. They want to know they’re being led by someone who knows what lies ahead and what to do about it, and will take them on an exciting and successful ride.

Visionary leadership has become a Very Big Subject—but for all the chatter, it remains a slippery one.

Vision, we’re told, is a quality that sets leaders apart from mere managers. Individuals who “have vision”—however you determine that—are highly valued. But vision is widely held to be a trait people are born with, not one you can teach. So if you want it, you have to find someone who’s already got it.

But wait. Before you take off on a quest for one (or more) of these rare birds, or dive into yet another “visioning” exercise, think about what you really need to do to improve your company’s prospects, and where you should focus your attention. You might be starting in the wrong place.

BACK TO BASICS

In theory, a company’s vision should spur it to explore new opportunities, outperform its competitors, and achieve far more than it has in the past. It should give employees a sense of meaning in their work, and inspire them to be fully engaged and passionate about it so they’ll perform to their full potential. All fine, stirring stuff!

In practice, most vision statements do nothing of the kind. In fact, they’re about as useful as an ashtray on a motorbike. Far from focusing and motivating people, they confuse them and make them even more cynical and distrustful than they were. And while they should lead to action, what they really lead to is snickers among employees who see them as just more management bullshit.

In practice, too, many so-called “visionary leaders” turn out to be value destroyers. They’re so busy peering into their crystal balls and making silly predictions about where their firms will be in five, 10, or 20 years that they fail to deal with issues that scream for immediate attention. They bog their teams down with new projects—that often don’t hang together. They mis-read how things will unfold, embark on lunatic ventures, and get high on their “blue sky” “out of the box” cleverness.

It is true that some firms struggle to do well, or get into trouble, because they lack vision. Or they run into difficulties because their vision is out of kilter with emerging realities. Or they set their sights too low and settle for ho-hum achievements. But I’m willing to bet that much more often the cause of their woes is nothing to do with vision, or a lack of it. It’s more immediate, more down to earth, and closer to home.

It’s that they just don’t do what they’re in business to do. They don’t understand the “rules of their game,” and don’t excel in them. They don’t deliver on their promises to customers. 

Simply put: they fail in the basics.

To use an analogy: think of a company as a car. Shareholders and management imagine that if it had wings it would take off and soar away from its competitors. But the real problem is that the driver doesn’t know how to drive. The engine is firing on four cylinders, not eight. The gas tank isn’t full. The tires are flat. So wings are not going to help.

Now, don’t get me wrong: every organization does need to know where it’s trying to go. A sense of purpose—of “why we exist”—is vital. You do need to look ahead for new opportunities. You do need to give your people some idea of which “hill” you’re aiming for, so they know where to focus. You do need to ensure that they “do the right things” and don’t  just “do things right.”

But the first task for the leaders of most companies should be to “do things right” and make today’s business work as well as possible. After all, that is their “growth engine,” and it has to generate or attract the funding needed for tomorrow’s ventures. What’s more, it probably has greater potential for further growth than is realized. Anything that distracts managers from getting it to peak performance should be treated warily.

This is especially important in these tough times, when sales are hard to come by and customers are skittish and shopping around. Your current customers are vital to your future. Keeping them is critical, as is winning their enthusiastic support. To lose them or piss them off because your “engine” is sputtering is daft.

Big dreams are important, but the biggest opportunities for most companies may lie in fixing the basics—and that also creates a solid platform for the future

This isn’t a message that goes down well. After all, it’s hardly a big turn-on, and thinking big thoughts is much more exciting. But it’s one you need to consider carefully before you shoot for the moon.

If you don’t think it worth your time, ask yourself:

Why do so many customers have such a hard time buying almost anything—from the very companies that spend so much trying to attract them in the first place? Why do they have such lousy experiences with the products and services they buy? Why are they so disloyal?

If that doesn’t convince you, ask this:

Why does product development always seem to run late in so many companies? Why do their inventories keep swelling, while their out-of-stock level of key items gets worse? Why do their sales people make so few calls, and why are their calls are so ineffective? Why do their debtors’ days keep moving up? Why do their suppliers let them down so often? Why do their machines keep breaking down? Why do their warranty costs keep rising? Why is there so much scrap and waste in their plants? Why is the volume of paperwork growing? Why do their teams work in silos? Why does the left hand not know what the right hand is doing?

And the list goes on.

Surely this doesn’t make sense. Surely it points to internal weaknesses that could and should be fixed. Surely it suggests massive opportunities—right under your nose—to make your organization stand out from the crowd and steal a march on your competitors. (And if you think your company is different, maybe talk to some of your customers, suppliers, distributors, or employees!)

If your business is in good shape, many things are possible. If it’s not, your most brilliant ideas will never take off.

BABY STEPS…AND ACTIVE WAITING

No strategy lasts forever. You have to prepare to change when it’s necessary. But you also have to acknowledge that:

  1. You know less than you think about the challenges and opportunities ahead
  2. There’s no way you can be sure that the direction you choose will turn out to be the best one
  3. The more radical your vision, the bigger your risks.

The fact is, most winning companies get there not by making bold leaps, but by methodically putting in place the building blocks for the future. They take one small step at a time, and they make every step count.

Track the history of almost any firm, and you’ll see there’s not a straight line from where it started to where it is today. A leader may intend to follow a specific path to a glorious future, but that seldom happens. Strategy is only partly about hard choices and trade-offs, and largely about adaptation to new circumstances. There are many detours, blind alleys, and dead-ends.

If there’s one industry in which vision should be a very serious matter, it’s information technology. Yet consider how four extraordinary leaders have dealt with the matter of vision:

  • Bill Gates labelled it “trivial.”
  • When IBM got into trouble two decades ago, analysts said that the only course was to break up the company and sell the bits. Lou Gerstner took the helm and spent six months travelling the world to talk to customers and staff. He faced enormous pressure to spell out a new vision for the company. But he famously told analysts, “The last thing IBM needs right now is a vision.” In his book Who Says Elephants Can’t Dance? he explains that “if you’re going to have a vision for a company, the first frame of that vision better be that you’re making money and that the company has got its economics correct …. execution is really the critical part of a successful strategy. Getting it done, getting it done right, getting it done better than the next person is far more important than dreaming up new visions of the future.” Gerstner did lay some big bets, but job #1 was to get on with making “Big Blue” a great computer company again, selling both hardware and software.
  • Steve Jobs was widely admired for his vision and his obsession with design. Yet he was always reluctant to comment on where he intended taking Apple. Instead, he said that he was “waiting for the next big thing.” And while customers, competitors, analysts, and others never let up on trying to figure out his “long view,” he was busy building one of the world’s most effective engineering companies, obsessed with detail and operational excellence.
  • When Mark Zuckerberg, the founder of Facebook, was asked why he wouldn’t sell shares in the company in its early years, his consistent answer was, “We have no idea how big this thing will become.” No amount of visionary thinking could have told him that or prepared him for where he is today. Neither he nor anyone else can possibly know what Facebook will look like tomorrow.

In each case, these leaders focussed the present, on doing a great job one day at a time. Not on making crowd-pleasing statements about a future nobody could see. The lesson is an important one. More companies and leaders would do well to listen up.

Visionary leaders can make a huge difference to a firm’s fortunes. They can also cause it to plunge to earth. You might think that visionary leadership is what your firm needs right now. But maybe it’s the last thing you should seek.

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  •  06/06/2012
May 272012
 

It goes without saying that leaders are driven to succeed—to do the best they can for both themselves and their organizations.

It also goes without saying that they expect their people to succeed—to do well in the jobs they’re paid for, meet and exceed targets, handle projects effectively, produce new ideas, create constructive relationships with colleagues and business partners, develop the people around them, reach their own potential, and so on.

Yet all too often, leaders set themselves and others up to fail. They “throw sand in the gears” of their organizations, by creating conditions in which under-performance is guaranteed.

That’s a hell of an indictment, so let me explain it.

For more than a decade, I’ve encouraged my clients to reduce all their strategies to a few goals and a series of 30-day action plans with specific people responsible for each result. This has four critical benefits:

  1. It forces people to break work down into “do-able” chunks, and to focus on the few things that really matter rather than the many which otherwise crowd their agendas.
  2. It puts immense pressure into an organization, as 30 days isn’t long and there’s no time for wheelspin. When it’s clear exactly what needs to happen, by when, and whose name will be called, people have to put their heads down and get moving.
  3. It enables you to see, very quickly, whether your strategy is on track or needs fine-tuning, and how the people responsible for various actions are doing. Fast feedback and accelerated learning let you deal with problems and opportunities in as close to “real-time” as possible.
  4. It enables you to quickly praise or reward people for a job well done, or guide, sanction, or replace those who don’t deliver. So the very process of driving your strategy becomes a powerful performance management process. And because success does lead to more success, celebrating some quick wins provides important motivation.

Making plans and assigning work is the easy bit. The hard part comes when you start reviewing progress. For that’s when things either get a boost or fall apart.

Every time you bring your team together, you have an opportunity to either turn them on or turn them off. The way you craft and conduct your conversations will either bring out the best in them or the worst.

Review meetings need to be both respectful and robust. So on the one hand, people must be treated decently. They must be listened to and given the sense that they are valued and their ideas count. But on the other hand, they need to know that your purpose is not to create a “social club” or win a popularity contest.

This is about work and results and progress. Everyone must know that they’re expected to deal in facts and well thought-through opinions, and that there’s zero tolerance for blaming, bluster, bullshit, or excuses.

I’ve sat through any number of these review sessions, in companies of many types. Some leaders get things right: people come well prepared, the conversation is informative and constructive, and they leave feeling positive and knowing exactly what they need to do next. But often, things break down quite quickly.

Typically, everyone pitches for the first meeting. The first few people to report back do it well. Mike, Sue, and Dumesani seem to have a grip on things and achieved what they had agreed to. And they’ve thought about what they need to do in the next 30 days. They get a “thank you” and a pat on the back. Smiles all around.

But then there’s a hiccup. Damien couldn’t do what he should have because he was still waiting for budget approval. Or a supplier had let him down. Or he’d had to deal with some emergency or other. Or he hadn’t been able to recruit a key person because the headhunters hadn’t come back to him. Or the IT guys hadn’t delivered. Or Jeff or Derek or Sam or whoever had been away for much of the month and hadn’t been available to discuss certain issues. Or…

What the leader should do when this happens is come down hard on the individual, question each of his “reasons” and make him explain why he couldn’t do something about them, demand that he take his plan for the next 30 days 100% seriously, and make it clear to everyone that such behavior is not acceptable. In other words, the “rules of the game” must be firmly established right from the get go.

What the leader actually does when she gets the ducking and diving is say, “Oh, OK. Thanks, Damien. Well, do try to sort those things out and get things moving before the next session. Now, let’s move on. Who’s next?”

In that moment, the leader has done two extremely dumb things: first, she has taught Damien that not meeting commitments is acceptable, that non-performance doesn’t matter. (And she has thanked him for letting the team down!) But even worse, she has taught the whole team the same thing. So her very first review session has set the tone for trouble.

When the next meeting comes around, one or two people don’t show up and more of them report that they haven’t done what they promised. Even fewer pitch for the third meeting and there’s a longer list of excuses. Meeting four gets called off because too many call in to say they can’t make it. Meeting five gets rescheduled a few times, but then doesn’t happen at all.

Game over!

Strategy reviews are, in effect, training sessions. You can make them work for you or against you. Clients who use my 30-day planning process say it’s the best thing they’ve ever done. The pity is that things so often start with a bang but end with a whimper. And that clever executives keep wondering why executing strategy is so hard, when it’s they who enthusiastically agree to a sensible way of working then show they didn’t really mean it.

Effective leadership requires tough love. Leaders need to show empathy, foster teamwork, and be unfailingly polite to their people. But they also need to instill discipline, enforce compliance with agreed procedures, and show courage in handling those who play fast and loose with their organization’s future.

Notions like “servant leadership, “principled leadership,” and “values-driven leadership” are all popular. However, if they’re not leavened with firmness, they cannot possibly drive performance and results. Being nice is no substitute for managing. Empowering people does not mean simply letting them loose and leaving them free to do or not do whatever they choose.

The buck stops on the leader’s desk. He owes it to himself to use the power of his position to make things happen. If he doesn’t, he’ll undermine himself because his people will know in a flash and lose respect for him.

If bad habits are allowed to creep into a business, it’s hard to get them out. Only the leader can stop them in their tracks. And strategy review sessions offer the ideal forum for doing it, because they usually involve senior people who, in turn, teach the rest.

Of course, virtually any other get-together—even those chance encounters in the passage where people share ideas or update each other  about projects—provides a similar opportunity. But the discipline, structure, and status of a 30-day review makes it special. Not to be wasted.

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May 232012
 

Every company today faces growing uncertainty and complexity. Executives are under increasing pressure. Employees are nervy, and many are not fully engaged in their work. So how do you stay competitive and keep producing results?

What you don’t need now is another complex formula. So instead, here’s a simple checklist to remind you of what’s really important and to keep you focused.

Keep it on your desk. Pin it on your wall. Share it with your team. Use it in your meetings and strategy review sessions. And if you think it’s just too simple, read it again, and ask, “Is this what I do?… Is this the way we work around here?… What must change?”

  1. Your #1 challenge as a leader is to take your people with you. So create a climate for high performance and engage them constantly in a rich, robust conversation.
  2. Accept complexity, but simplify everything you can. Cut through clutter and focus on the few things that make the most difference. You have limited resources and a lot to do, so don’t try to do everything and be everything to everybody.
  3. Know what you’re aiming for, and spell it out loud and clear and often. Make sure your entire team understands your purpose, strategy, values, and priorities. You can never communicate enough, so keep repeating yourself.
  4. Focus on your “right” customer … forget the rest. Create clear criteria for defining your “right” customer (industry, size, growth potential, reputation, buying power, ease of doing business, ability and willingness to pay, what they can teach you, etc.) Make these criteria clear to all your people. Be ruthless about customers that don’t fit—they’re a dangerous distraction and you can’t afford them.
  5. Get your “basics” right. Put “gas in your tank and air in your tyres” and do what you must to get your “engine” firing on eight cylinders, not four. Strike a balance between consistently meeting customers’ current expectations and surprising them with something new, better, or different.
  6. Relentlessly drive value up, costs down. It’s the only way to compete.
  7. Learn from everything you do, and share new insights with your whole team fast. The more you learn, and the quicker you do it, the more adaptable your company will become.
  8. Hold your course. Be boringly consistent and persistent. Don’t be tempted to zig-zag. Sustainable strategy might be an impossible dream, but you have to repeat yourself for some time to hone your performance and build key resources and capabilities.
  9. Be ready to change when you must … then do it with everything you’ve got. Gather all the information you might need. Think about what you might need to change, and how. Develop the strengths that will matter. Practice, practice, practice. And when the time comes, don’t dilly-dally—go for it!
  10. Pace yourself … when you think it’s time to make a new decision, ask, “Is this really the time? If it’s not, wait. Sometimes, doing nothing is best. In another day, week, or month, you’ll have more information and a clearer picture of what you need to deal with. And it’s quite possible the risks you see right now, or the challenges you think you need to respond to, will have come to nought.
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  •  23/05/2012
Apr 162012
 

Managing a business of any size is a hell of a job. The world is a complex and dangerous place. Change is constant. There are surprises around every corner. And there’s unending pressure to perform through good times and bad.

Companies are complex, too. And the bigger they get, the more complex they become. Coordinating their efforts was always a challenge. But today, many firms sprawl across the world, so there are facilities, people, and many other factors to worry about. Just-in-time production, a growing amount of outsourced work, and intricate networks of suppliers all add logistical challenges. Relations with governments and regulators are of increasing concern. Investors, analysts, unions, environmentalists, lobbyists, and a host of other stakeholders all demand attention. And of course, there’s always the need to drive innovation, improvement, and cost cutting; to adopt new technologies and ways of delivering world class quality, productivity, and customer service; and to survive the daily deluge of seemingly trivial matters which may quickly explode.

Executives face a stream of dilemmas with no easy answers. Their to-do lists keep getting longer. They’re torn this way and that by people with competing agendas, and bogged down by meetings, video conferences, phone calls, e-mails, and so on. Many of them also have grueling travel schedules. Time is their scarcest resource.

It goes without saying that any war on complexity must be fought with a determined drive for simplicity. That in itself must be an ongoing effort with targets, projects, champions, regular reviews, and whatever else it might take. But on its own, it’s not enough. For there’s an over-arching problem of managers themselves creating conditions in which complexity flourishes. They introduce ideas and activities that often don’t line up, won’t produce the results they expect, and lead to unnecessary work, waste, and costs—all as a result of how they manage.

With few exceptions, they’d do well to ask themselves:

Why they so readily make life even more difficult, with management ideas, practices, and tools that in theory should help them, but in reality make little sense?

Why they keep searching for new answers to their management questions, when the answers they need are probably already well known?

Why they develop strategies that are either too vague to be useful, or too complex to explain?

Why they’re such suckers for buzzwords and bullshit when they have so much on their plates, and so many people expecting guidance from them? 

These are questions that have bothered me for the past 30-odd years. During this time, I’ve read countless management books, scholarly journals, and popular articles, and talked to many of the most prominent thinkers in the field, trying to learn three things:

  1. How should firms compete?
  2. What causes some succeed over the long term, and others to fail?
  3. Why do some executives produce better results than others?

You’d think by now the answers would be clear and widely accepted. But apparently not. For the quest for new ones is accelerating, not slowing. Or, at least, the amount of stuff published on these matters is growing by the second. And someone is grabbing all those books off airport bookstands!

Whatever you want to know, a Google search will instantly yield tens of thousands, if not millions, of links to possible answers. Authors of business books and articles slice and dice management issues into ever narrower opinion. The internet gives voice to anyone and everyone who has anything to say about strategy, structure, organizational behavior, people management, change management, analytics, leadership, IT, systems thinking, six sigma, values, culture, presentation skills, or whatever.

With all this “expertise” to hand, it’s little wonder that firms are jammed up by initiatives, or that managers are totally shell-shocked from being bombarded with information and advice about their world and their craft. The exploding volume of management flim-flam has made managing increasingly difficult.

Executives get in their own way because they’re always looking for another answer to their management questions—a quick fix or “silver bullet”—when the answers they need are right under their noses. And to compound their problems, they radically over-complicate things, and cause much of the mess and muddle that bogs things down. They also continually introduce new initiatives—or allow others to do so—while seeing few to a sensible end. And even as the pile deepens, they chop and change their priorities so fast that their people haven’t a clue what’s going on or what they should focus on.

Put differently, only by getting back to basics, simplifying things, lightening your load, and sticking to one view of how to manage will you ever make the progress you want.

I’m willing to bet that, right now:

  • you’re using management-speak that you don’t fully understand
  • your strategy is a mystery to many or maybe most of your people (and possibly to you, too!)
  • you struggle to turn your strategy into action
  • your priorities are not really what you should be focusing on
  • your people are doing things for reasons that aren’t clear to them, and don’t make sense to them
  • they’re expected to use tools that they don’t grasp
  • there are too many projects in your firm, many of which should never have been started, and many others past their sell-by date
  • quite soon, you’ll latch onto some new management idea, and launch a flurry of new initiatives to replace the ones you haven’t properly finished
  • there is a better, simpler way to get the results you want.

Sound crazy? A lot of nonsense? Well, think about this:

  1. When I ask company employees or participants in my business school classes why their firms’ strategies don’t work, the number one reason is, “We don’t know what the strategy is.” Many say, “We don’t have a strategy” (they probably do, but no one told them or they just weren’t paying attention).
  2. Companies love strategy documents. And usually, the thicker the better. I read these things for a living, and when I get to the end of many of them I have no idea who is supposed to do what. They’re heavy on detail that should have been left on a functional manager’s desk. A clutter of thoughts, lack of logic, poor structure, big words, and long sentences make them murky. So they say too much, but explain too little.
  3. Management tools are mostly not all they’re cracked up to be. They’re as fashionable as hemlines. As Bain Consulting’s periodic tools survey shows, usage and satisfaction scores go up and down. Besides, very few tools are truly new, based on sound research, or proven across industries, companies, or even functions; and what works at one time, in one set of conditions, may not work when things change. The catchy language that management “thinkers” use to draw attention to their recipes should be cause for suspicion.
  4. When a new tool is adopted, others that are already in place tend to stay there. So the pile grows. Each new idea creates a blast of activity, and sucks time, attention, and money from others. It becomes a nightmare trying to figure where to focus, how to integrate all this work, and what comes first, second, or third. And it becomes impossible to know which intervention caused what result.
  5. Explaining strategy is a never-ending job. I once heard a senior manager ask former GE chairman Jack Welch, “How often do you have to tell people what your strategy is?” Said Welch: “You have to explain it, and explain it, and explain it, and explain it, and explain it, until you drive yourself crazy. Because nobody is paying attention!”

So where to from here?

For starters, clarify your own point of view about what you’re trying to do. Think of strategy as the frame through which people see your company’s future. What exactly do they need to know? Answer: not much. In fact, the four things here tell the whole story.

Framing your strategy – keep it simple, or you won’t make it work!

Get this story right, and you have a good chance of success. Get it wrong, and you make a really bad start. So keep it simple. Keep it short. Cut to the chase. Maybe, at last, your team will get the message.

And what comes next?

First, a few tools, carefully chosen, well understood, and relentlessly applied so you and your people become expert in their use. (I’ll talk more about these in a future post.) Toss out anything you don’t really, really, really understand; anything you can’t use properly; anything that doesn’t produce the results you expect. And any duplicates.

Second, make a list of all the initiatives currently in your organization. (Some will be in use, others just lurking somewhere, and probably at some cost.) Ask: what do we really need to do? Which of these initiatives helps us? What should we kill right away? Then, zap as many as you can, fast, and slam the door on new ones.

Third, keep reminding yourself—and drum it into your colleagues—that whatever approaches, methods, models,tools,  or processes you go for, all work hinges on conversation. On what you talk about, how you do that, and who you involve. So make sure you talk about the right things, in the right way, to the right people.

Above all, understand that everything follows from your point of view. And the surest way to cut complexity is by avoiding it in the first place with your ideas about managing.

Life is hard. Managing is one of the toughest jobs around. There’s no point in making it harder for yourself.

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  •  16/04/2012
Apr 032012
 

Harvard Business School recently announced a stand-alone course on Strategic IQ that “examines the essential concepts and practices that will help you make your organization more agile and better equipped to prosper in a changing marketplace.” This is good news, and it’s sure to be an excellent programme—but why has it taken so long? Why is strategic IQ not as big a deal for business schools, academics, authors, consultants, and conference organizers as emotional intelligence? Why has so little been said about it?

As I’ve pointed out for as long as I can remember, in articles, books, talks, business school lectures, and conversations with clients, strategic IQ is not just an essential factor in any company’s competitiveness, it’s the essential factor.

To survive and thrive in a rapidly-changing world, you need people who can think and act strategically—not just efficient drones who’re oblivious to their environment, mindlessly take orders, and just do as they’re told. But while much has been said about the importance of people, teams, empowerment, “virtual organizations,” “organizational learning,” “emergent strategy,” “the wisdom of crowds,” innovation, and so on, one key point is glossed over: without a particular set of intelligences, no one will ever be worth of the label “strategist.” And which company do you know where there is a deliberate, systematic effort to develop strategic capabilities outside of the executive ranks?

In my 1988 book The New Age Strategist, I wrote:

“…while the ‘strategist’ might be one person, or even a small team, strategy formulation is not the strict preserve of that person or group—and certainly not of top management. The fact is, because so many of a firm’s people might set off a response to environmental changes, strategic management is a task almost everyone must be involved in.”

Then, in a 1997 article titled “Questions of strategy,” I said:

“Business strategy, like every journey through life, is a learning process. The first goal of every organisation should be to raise its “strategic IQ”—the ability of every person to participate to the best of their ability in scanning the environment, providing new insights, applying their imagination, and exploring the bounds of what’s possible.”

But this led to two questions: 1) what capabilities did an individual need to be able to participate that way? and 2) how to develop them?

These were questions I wrestled with for a long time. For answers, I dug into books and journals on management, psychology, and education, talked to leaders about their growth experiences, and watched people making decisions at work. And the more I read, saw, and heard, and the more deeply I reflected on it, the more convinced I became that the answer was, in fact, both clear and simple—and right under our noses.

It lay in strategic conversation.

After pointing out, in my 2001 book, Making Sense of Strategy, that “The ‘strategic IQ’ of your firm is, literally, a life and death factor,” I went on to say:

“Most valuable human development takes place in”the school of hard knocks, not in the classroom. Most people’s growth and inspiration results from their day-to-day activities and interactions. The conversations they’re involved in shape their attitudes and aspirations, and impact on their capabilities. Yet, common practices ensure that too many individuals are constrained rather than liberated, and that only a few are able to think and act strategically.

“… In effect, people are forced to short-change their companies, because their companies cut them out of the conversational loop and limit what they can do and what they can become.

“While the ‘heavies’ engage in a ‘big conversation’ about the firm’s context, its challenges, its strategy, and so on, the majority of employees are allowed to take part only in a ‘small conversation’ which focuses narrowly on their jobs, their specific tasks, the methods they use, and the results they must get.

The strategic IQ of most firms is pathetically low—because of the way they make strategy. But you can change that fast, by immediately involving as many people as possible in your company’s ‘big conversation.’ This single step will do more than anything else to align and motivate your team, and to empower them to conquer tomorrow.”

Harvard’s new programme focuses on four intelligences:

  1. Rational
  2. Creative
  3. Emotional
  4. Social

These are undoubtedly important, but I have a different take on the matter. Let me explain it like this:

Assume you’re about to hire a consultant to help you with your strategy. You obviously want the best strategy you can get. What mental skills would you expect of the person you’re about to rely on? Surely they’d be these:

  1. Foresight—the ability to look ahead into the future and anticipate what lies ahead, what’s likely to happen, and how things are likely to unfold.
  2. Insight—the ability to cut through clutter and complexity and to understand things incisively and in a new way.
  3. Analysis—the ability to collect information, decipher and make sense of it, and make it useful.
  4. Imagination—the ability to see what others have not seen, to think “what could be” where others are content with what is.
  5. Synthesis—the ability to connect disparate snippets of information, different sensations and perceptions, and unrelated ideas, to give them new meaning.
  6. Judgment—the ability to weigh up situations, facts, feelings, opinions, and so on, and to make choices about what must be done in a way that best balances risk and reward and leads to the most desirable outcomes possible.

Now, if these are the traits you’d want in a consultant, what about the people on your own team? What should you seek in them? What should you strive to develop in them? Other capabilities? Or these ones?

Answer: these ones.

This isn’t a contest between Harvard’s list and mine. In fact, there’s a strong case for putting them together, for they work as one. But it is important to recognize that strategic thinking skills are quite different from equally critical social and emotional skills.

What happened to creative IQ, you might ask? And the answer is, it’s a product of all the six elements in my model. Creativity is a complex process. It’s not just about wacky ideas.

And rational IQ? Same thing: if the term refers to the ability to confront and deal with reality, to keep a cool head under pressure, and to make well-reasoned decisions, all of those come from the capabilities in my model. Couple those strategic thinking skills with social and emotional skills, and everything is covered.

The fact that strategic IQ has made it as a Harvard Business School course is an important breakthrough. Now, watch the “thought leadership” mob leap onto the bandwagon.

Thanks, Harvard!

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  •  03/04/2012
Mar 052012
 

Most companies have a strategy, but the quality of those strategies varies greatly. Not all are equally sound. A lot are utterly useless. And all too often, even the best of strategies won’t get turned into action because of organizational weaknesses.

You might wonder if strategy really is necessary in today’s environment of extreme uncertainty, roller-coaster volatility, resource constraints, and rising competitive hostility. The answer: unequivocally yes! In fact, right now, strategy matters more than ever. Precisely because the world is so hard to understand and there are so many surprises, you need a strategy in order to give you the best possible chance of defining your own future.

This is no time to be careless or vague, to bet on yesterday’s strategy taking you into the future, or to bank on your competitors being idiots. A carefully thought-through, robust strategy is essential for riding the “white waters” we’re in, and that in turn requires a systematic, disciplined strategy process. Now, more than ever, you need to subject your strategy—and the way you made it—to tough, dispassionate review.

No doubt you and your colleagues have put a lot of effort into your strategy. You’ve probably thought long and hard about the best process to use, what it should address, what you should finally say, and how you should communicate the outcome. But before you rush ahead with implementation, pause for a moment. Stand back and take another long, hard look a what you’ve decided. Use this checklist to stress-test your strategy. These 20 questions may highlight weaknesses, trigger new insights, or lead to new decisions.

One set of questions helps you evaluate your overall strategy:

  1. Is your strategy based on specific and sound assumptions?
  2. Is it based on adequate and accurate information—most importantly, about customers, competitors, your operating context, and your own capabilities?
  3. Does it address all the key issues facing your company, or have you overlooked some or skirted around the tricky ones?
  4. Are you clear about the results you want, and will it raise your chances of delivering them?
  5. Will it give you a meaningful advantage over competitors, and can you capture the value of that edge?
  6. Have you made the right trade-offs, or are you making too many compromises?
  7. Do you have what it takes to make it work—resources, capabilities, attitude, stakeholder support, etc?
  8. Will it be sufficiently hard for competitors to understand, copy, or nullify?
  9. Will important competitors worry about it, and wish they’d thought of it first?
  10. Does it lock you into a particular course, or will you be able to change direction when you need to?
  11. Is this strategy unquestionably the best you can do given your current circumstances?
  12. Does it have legs – i.e., will it give you the results you want for long enough to make it pay off?

A second set of questions looks at your chances of making your strategy work:

  1. Is your strategy simple, clear, and specific (i.e., will it be easy to explain, will it make sense, and will you be able to stay “on message”)?
  2. Does it have just a few (3-5) key goals that are unquestionably the priorities, and will achieving them get you where you want to go?
  3. Are those goals followed by (3-5) well-defined actions, and are specific individuals responsible for those actions within specified time-frames?
  4. Do you have the right people in all functions, and are they excited about your strategy and aligned behind it?
  5. Do the “pivotal people” on your team (the few who are the most critical “gears in the system”) have the skills and clout they need to make things happen?
  6. Do they have the information, resources, and support they need, and will they continue to get it?
  7. Will your organizational arrangements (structure, processes, systems, culture, incentives, etc.) support your strategy?
  8. Do you understand the risks that lie ahead, and do you have plans to deal with them?

All of these appear to be quite simple questions. But they may be tougher than you imagine. Getting to the answers may be painful, and you and your colleagues may not like them.

But remember, strategy is not just about logic, analysis, and hard decisions. It’s also a highly-charged social, political, and emotional subject. If you don’t start out with that understanding, and if you fail to confront reality while you craft your strategy, don’t expect great results. The world is just too tough for that, and it’s getting tougher.

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  •  05/03/2012